How to Run QR Code + GPS Attendance
Selecting QR Code + GPS as your attendance technology provides dual authentication to verify that your students are checking in from the required location. Once the student's GPS location matches the set location, the camera on their device will be activated to scan the QR Code presented by an instructor or facilitator.
Set the Geo Fence
Prior to the first day of attendance, the geo fence must be established around the classroom, clinical or externship site. This is a simple one time process and once it is complete it will be set for the remainder of the course. For more information on setting GPS locations please check out the relevant article:
How-to Set Your GPS Location for Attendance
Adding Site Locations to Your Course
This process can also be completed by an Administrator or Registrar. For more information on the process check out the article:
Display the QR Code
Now that the location is set, and attendance is scheduled, an instructor's role is to display the QR Code to students when it's time to check in/out. All scheduled attendance sessions will be listed on the Attendance page within your course. When the attendance session begins a blue 'Active' button will appear. Click the Active button when it is available and the QR code will be instantly displayed on the screen.
Students can scan the QR code using their device, or you can select to print the QR Code to provide to the students. For more information on printing QR Codes, you can check out the article: How to Print QR Codes for Attendance
Exiting out of the QR Code display will return you to the Attendance List. From this page, you can monitor student check-ins and make any needed adjustments. To access the QR Code again click on the icon below the timer in the top right-hand corner of the screen.
Ending Attendance Early
The timer in the top right corner of the Attendance List page will indicate how much time is left in the attendance session. Depending on the permissions at your school/campus, some instructors have the option to end an attendance session early. If needed, click the red square icon and select 'End' to confirm.
Attendance Error - Invalid Attendance Code
The error "Invalid Attendance Code" will show on the student's device if the student scanned an incorrect QR Code. The instructor should check to make sure they are displaying the QR Code from the correct attendance session.
Additional Tips for Scanning the QR Code
- Check for a strong internet connection.
- Make sure the camera lens is clear.
- Adjust the lighting on the QR Code display.
- The student may also try restarting their device.
Adjusting the GPS Location
If students receive an error that they are in the wrong location, the first step is to determine if it is all students or if just a few students are encountering an issue. If all students are encountering an issue then the GPS location for the class may be set incorrectly. Return to the initial step of setting the GPS location and confirm that the correct location is selected.
Individual Student Location Error
If the location is set correctly but individual students are encountering an error then check out this article for some troubleshooting tips:
GPS Attendance on CourseKey Student
No Active Attendance
Students will receive this error when they are attempting to check in for attendance outside of the attendance check-in window. Instructors should check to make sure that their attendance session is active, and students should check to make sure they are initiating attendance check-in from within the correct course in the CourseKey app.
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