Course Progress Connector

Course Progress connector allows administrators to send forms on a schedule based on how many hours students have completed in their courses. This setup enables administrators (e.g. externship coordinators) and instructors to send forms to supervisors (e.g. preceptors) at externship sites once students reach these predefined milestones. Upon completion of the form by the preceptor, the administrator or instructor receives a notification, enabling them to approve or reject it. Once all necessary parties have completed the form, the student gains access to review it.

 

Step 1 - Add the Connector

Within the form builder, select ‘Add Connector’ to begin to connector setup. From there, select ‘Course Progress Connector.’

Step 2 - Add Courses and/or Course Codes

Select “Add Course” and/or ‘Add Course Code’ to add any relevant courses to this connector.

About Course Code

When a course code is entered, it retrieves all courses matching that string. This course code originates from the SIS during course creation through integration. Admins set this up in the SIS by inputting the course code first, followed by adding sections for each course. For instance, entering the course code "ABC" in the modal will find all “ABC” sections starting with "ABC_01", "ABC_02", and so on. By adding a course code, admins can efficiently add multiple course sections and automatically link new active course sections under the same code to the form.

*Course Codes are NOT CourseKey join codes. (e.g. ex. ck2380G)

 

Step 3 - Input Course Hours

Specify the hours for each added course and/or course code that the students must complete in order for this form to be collected.

 

Step 4 - Submit Connector Criteria

Confirm your selections by clicking “Submit.”

 

Step 5 - Publish Your Form

After you’ve completed building your form, select ‘Publish’ to make it available.

Removing Courses

Once your form is published, you cannot make further edits, but you can still remove courses/course codes from the schedule. To prevent errors, ensure that the Course Progress Connector is connected to at least one course or course code.

 

Sending Form to Supervisor

Once a student has reached the milestone set within the schedule of the Program Checkpoint Connector, the admin and instructor will receive a notification that the form has an action required.

 

The admin or instructor must take the following steps:

1. Select ‘Send to Supervisor’
2. Choose a maximum of 3 supervisors to send this form to
3. Select ‘Send’ to confirm selection

Once the form is sent to the supervisor(s), its status will transition from 'Action Required' to 'Sent.' The selected supervisor(s) will receive an email prompting them to complete the form. After selecting up to 3 supervisors, you cannot change your selection. The link for supervisors to fill out the form will expire after 72 hours, after which you can click to resend the form to those selected supervisors.

Only one of the selected supervisors needs to complete the form. After completion, both the admin and instructor will receive a notification to review the form. They must then either approve or reject it after their review. Once reviewed, the student will receive a notification regarding the approval status of their form and can then access and review the entire form.