Placement Workspace

Placement Workspace gives Cortex admins a better way to track when recent graduates are hired into relevant positions so they can efficiently support and verify job placements, which are mutually beneficial outcomes to both students and schools.

 

Accessing Placement Workspace 

The Placement workspace - like any other workspace - is accessible by permissioned Admin users through the Workspaces button on the global navigation bar. Users will land on the Overview page by default. Contact your Customer Success Manager or submit a support request if access is missing or you would like to learn more.

Users with the following permissions will see a “Workspace” button added to the existing global navigation bar if the customer is set for:

1. School is Cortex enabled
2. User has view/edit Workspace permissions

Placement Workspace Overview

Reviewing the Overview's Summary Visualization

For the selected graduation date(s), view a snapshot of students by Placement status. Note, all students must be in “Graduated” enrollment status to be eligible for inclusion on the Placement Workspace. See Placement Statuses for more details.

Placement Workspace Overview - Donut Chart

 

Reviewing the Overview's Summary Metric Tiles 

For the selected graduation date(s),

1. Average Placement Rate, where Placed (Total)/ Graduated (Total, exclusive of Waiver Signed status)
2. Average Days to Placed, where sum(Days Since Grad where Status = Placed) / Placed (Total)

Placement Workspace Overview - Big Number Tiles

Graduate List Table on Overview

View the list of students with graduation dates within the selected range

1. For each student, the following attributes will be available for display: 
   1. Name
   2. Campus
   3. Program
   4. Graduation Date (actual)
   5. Days Since Graduation
   6. Placement Status
2. The table can be searched by student name, or filtered by Date ranges, Programs, placement Statuses and Schools at the top of the Overview page (see below)

Placement Workspace Overview - Graduate List Table

 

Filtering the Overview 

By making selections through the filter dropdowns, users will be able to compare placement data between various cohorts of interest. The following filter options will be available for the initial release:

1. Graduation Date
2. Campus
3. Program
4. Status (placement statuses)

Placement Workspace Overview - Global Page Filters (mockup)

 

Insights View

Access the Insights dashboard via the menu link on the top navigation bar.

 

Insights: Topline Metric Tiles

At the top of Placement Insights for the selected filters we report 3 metrics and their change over time: 

1. Placement Rate, where:
   • Numerator: Count of Placement Status = "Currently Placed"
   • Denominator: Count of Placement Status = "Currently Placed" and "Not Yet Placed"
   • Both Numerator and Denominator filter by Enrollment Status = Graduated
   • Comparative data points are shown if and only if a non-static date range is selected and data from the time range is available, where:
     • Change is the percentage change between current date range and the previous date range e.g. if filtered by this year, and current placement rate of this year and previous year are 22.6% and 50% respectively, then change would be -55% in placement rate between last year and this year
     • Prev. X is the placement rate of previous date range, where X can be year, month, or quarter based on date range selected
2. Currently Placed, where:
   • Count of PlacementStatus = "Currently Placed", where Enrollment Status = Graduated
3. Avg Days to Placed, where:
   • Average Days Difference between Graduation Date and Placement Date filtered by Placement Status = "Currently Placed"
   • This metric could be negative in the case a student has been placed before the official date of graduation.

Days to Placed Buckets Insight

For the reported date range and other filtered parameters set for the Insights screen, this offers an exportable snapshot of students by Days to Placed buckets broken down to:

1. 0 - 30 days
2. 31 - 60 days
3. 61 - 90 days
4. (more than) > 90 days

Placement and Graduation Rate Table Insight

Placement and graduation rates is also be broken down by programs and exported:

1. For each program, the following attributes will be available for display:
   
   1. Program Name
   2. Campus Name
   3. Average Graduation Rate, where:
      • Numerator: Count of Enrollment Status = "Graduated"
      • Denominator: Count of Enrollment Status = (Graduated, Active, LOA, Probation, Dropped)
      • Both Numerator and Denominator filter by Graduated Date less than or equal to today
   4. Count of Graduated, where:
      • Count of Enrollment Status = 'Graduated'
   5. Average Placement Rate, where:
      • Numerator: Count of Placement Status = "Currently Placed"
      • Denominator: Count of Placement Status = "Currently Placed" and "Not Yet Placed"
      • Both Numerator and Denominator filter by Enrollment Status = “Graduated”
   6. Average Days to Placed, where:
      • Average Days Difference between Graduation Date and Placement Date filtered by Placement Status = "Currently Placed"
   7. Count of Placed, where:
      • Count of Placement Status = "Currently Placed"

Student Placement Table Insight

View the list of all graduated students:

• For each student, the following attributes will be available for display and export:
  1. Issued ID
  2. Student Full Name
  3. Email
  4. Phone Number
  5. Campus
  6. Program Name
  7. Graduation Date
  8. Placed Status
  9. Days from Graduation to Placed, where:
     • If student is placed:
       • Days from graduation date to placement date
     • If student is not placed:
       • Days from graduation date to today
• The table is reactive to the global filters at the top of the Insights page
• As well, users will be able to export the list of results as a csv file

1.  

Automations in Placement Workspace

Accessible via the menu link on the workspace's top navigation bar, Cortex users with Edit permissions can customize the pre-populated template placement automations to streamline priority outreach activities:

1. Congrats on Grad - send a template congratulations to students when their enrollment status converts to “Graduated”
   • Event: Student Status Changed to Graduated
2. Employment Survey - optionally, users can provide a link to their Cortex-powered Employment Survey and leverage Automation tracking to better understand open/click rates relative to survey response rates.
   • Event: Student Graduated or Placed 
3. Referral Request - send a student a request for a referral to reach their friends and family that may consider attending
   • Event: Student Graduated or Placed

Admin users can also create their own Automations from scratch using the Create Automation button.

 

Placement Settings

Accessible via the menu link on the workspace's top navigation bar, Cortex users can configure placement goals that will be leveraged on the Placement Overview screen:

1. When users configure placement goals, they will have the additional option to enable or disable the Missed Goal placement status
2. Note, only Cortex admins with Edit permissions will be able to edit Placement Settings

Placement Workspace Settings